Papers & Records

Papers and Records Guide

Articles for the Papers and Records should be between 1,000 and 5,000 words in length, not including the endnotes and illustrations.

Authors should specify whether images are available to accompany their article but are not required to submit files unless asked. If authors lack suitable images, the Museum’s archives might have relevant photographs, maps, or other visual materials. A selection of digitized images can be viewed online at: https://www.thunderbaymuseum.com/product-category/digital/. Please review the catalogue and submit a separate Word document listing requested items by catalogue number and caption where possible.

Please note that the online catalogue shows only a part of the full collection. Authors are encouraged to submit a research request if additional archival materials might be needed, as staff can search non-digitized holdings to support your work.

Manuscripts should be emailed to the editors of Papers & Records at [email protected]. Please keep a copy of your submission.

One article per submission, please.

Manuscript Submissions Format

1. Microsoft Word, WordPerfect, or Rich Text Format preferred

2. The Beginning Page (no title page)

• use double spacing
• continuous pagination from first page to end of endnotes
• use endnotes rather than footnotes
• begin title at left margin, then four spaces down, author’s name starts at left margin, then three spaces down, begin the text.

3. Text

• set margins at 1@ standard
• for spelling, use Canadian Oxford Dictionary
• use Canadian spelling
• do not indent the first paragraph of the article
• one space only after periods
• begin each subsequent paragraph with an indent
• quotations of more than three lines should be indented with a left margin equal to paragraph indentation
• all titles of publications use italics in text and in endnotes
• follow 6 December 1999, not Dec. 6, 1999.
• subsections in the text follow two spaces after the preceding paragraph and one space before the next paragraph
• numbers under 10 are usually expressed in words unless they are rather complicated or cumbersome or appear as part of a series: [e.g. an increase of nine per cent, and an increase of 9.75%]
• large numbers should be expressed in figures, except for round numbers that can be easily spelled out
• acknowledgments go at the end of the text, separated by three spaces.

4. Endnotes

• use endnotes rather than footnotes
• notes follow two spaces after text or acknowledgments
• one space after endnote number

5. Biographical sketch

• A five-line (maximum) author biographical sketch should be included.

Endnote Samples

1. Articles in journals

J.K. Johnson, “‘A Lady should have nothing to do with risks’: A Case of widowhood in Upper Canada,” Ontario History 88 (1996), 85-102.

Subsequent reference: Johnson, “A Lady,” 100.

Diane Newell, “Silver Mining in the Thunder Bay District,” Thunder Bay Historical Museum Society Papers and Records, XIII (1985), 3-4.

Sub. ref.: Newell, “Silver Mining,” 4.

2. Books

George I. Quimby, Indian Life in the Upper Great Lakes (Chicago: University of Chicago Press, 1960), 143-46.

Sub. ref.: Quimby, Indian Life, 44.

3. Articles in Edited Books

George Metcalf, “William Henry Draper” in J.M.S. Careless ed., The Pre-Confederation Premiers (Toronto: University of Toronto, 1980), 45-89.

Sub. ref. Metcalf, “William Draper,” 47.

4. Manuscripts

Use the following sequence: repository, accession number, collection, specific reference. (e.g. Thunder Bay Historical Museum Society [hereafter TBHMS], A9/1/1, Helmer Borg Papers, Borg to David Mackenzie, 3 January 1955.

Sub. ref.: TBHMS A 9/1/2, Borg to David Mackenzie, 14 February 1956.

Archives of Ontario, RG 63-A1, Correspondence of the Inspector of Asylums and Public Charities, vol. 235, file 6721. Sub. ref.: AO, RG 63-A1, Metcalfe to Langmuir, 5 October 1878.

5. Newspapers

Port Arthur Sentinel, 12 October 1888.

Sub. ref.: PAS, 18 December 1883.